Welcome to Grooveback Unltd.
We provide AI-powered AI custom workflows, automations and chat bots. We also provide a whole slate of analytics and web services.
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AI-Powered Automation Solutions
1. AI-Powered Automated Payment Collection & Management
Transform your accounts receivable with our intelligent invoice automation system. InvoiceFlow AI eliminates payment delays and improves cash flow by handling the entire invoice lifecycle:
- Automated invoice creation and delivery based on your business rules
- Smart follow-up sequences that adapt tone based on payment history
- Real-time payment tracking and reconciliation with your accounting software
- Customizable escalation protocols for seriously overdue accounts
Our clients report reducing overdue payments by up to 62% and saving 15+ hours weekly on payment administration. InvoiceFlow AI integrates seamlessly with QuickBooks, Xero, FreshBooks, and other major accounting platforms without disrupting your existing workflows.
2. AI-Powered Personalization Cold Outreach System
Stop sending generic messages that get ignored. PersonaReach delivers hyper-personalized outreach that generates responses:
- Advanced AI research that finds meaningful connection points with each prospect
- Personalization beyond just names—referencing specific company initiatives, content they’ve published, or mutual interests
- Automated multi-touch campaigns that maintain the personal feel throughout the sequence
- Detailed analytics on which personalization elements drive the best response rates
Our clients regularly achieve 30-40% reply rates (compared to industry averages of 5-10%) while reducing outreach preparation time by 80%. PersonaReach works with your existing email platform, CRM, or LinkedIn workflow to deliver better results without changing your tech stack.
3. Lead Qualification & CRM Entry Automation
Stop wasting time on unqualified leads. Our LeadQualify AI system automatically evaluates, enriches, and prioritizes leads to focus your team on the highest-value opportunities:
- Multi-factor qualification using your specific criteria (budget indicators, decision-maker status, industry fit)
- Automated data enrichment pulling from 30+ public and premium data sources
- Smart lead scoring that adapts based on your historical conversion patterns
- Seamless CRM integration with structured, prioritized lead information
Sales teams using LeadQualify AI report 40% higher conversion rates and 25% faster sales cycles. The system works with all major CRMs including Salesforce, HubSpot, Pipedrive, and Close, creating a consistent lead qualification process that scales with your business.
4. Proposal & Document Generation Automation
Transform your proposal process from a bottleneck to a competitive advantage. ProposalGenius creates professional, personalized business documents in minutes, not hours:
- Branded proposal generation using your templates and client-specific details
- Smart content recommendations based on client industry and specific needs
- Automated pricing tables and scope of work definitions based on your rules
- Seamless delivery with integrated e-signature and follow-up capabilities
Clients using ProposalGenius reduce document creation time by 85% and report 36% higher close rates due to faster turnaround. The system works with your existing document platforms—Google Docs, Microsoft Office, PandaDoc, or custom workflows—to create a consistent, professional impression on every proposal.
5. Onboarding & Client Intake Automation
Make a flawless first impression with every new client. ClientOnboard AI creates a premium, consistent onboarding experience that sets the stage for successful engagements:
- Intelligent information collection that adapts to client responses
- Automated welcome sequences personalized to client type and service package
- Project kickoff scheduling with smart dependency tracking
- System access provisioning and team introductions without manual intervention
Businesses using ClientOnboard AI report 90% faster client setup times and 42% higher client satisfaction scores in the critical first 30 days. The system integrates with your project management tools, CRM, and communication platforms to create a cohesive experience that impresses clients from day one.
6. Customer Support Ticketing Automation
Deliver faster, more accurate customer support without expanding your team. SupportSorter AI manages your support workflow from intake to resolution:
- Advanced issue categorization that identifies problem types with 98% accuracy
- Priority scoring based on customer status, issue urgency, and business impact
- Intelligent routing that matches tickets to the best available team member
- Performance analytics that identify improvement opportunities
Companies using SupportSorter AI achieve 67% faster response times and 28% higher resolution rates on first contact. The system works with popular support platforms like Zendesk, Intercom, HelpScout, and even simple email inboxes to create a seamless support experience for both customers and your team.
7. Recruiting & Candidate Screening Automation
Find the right talent efficiently in today’s competitive hiring market. TalentFilter AI streamlines your recruitment process from application to interview:
- Smart resume analysis that identifies qualified candidates based on your criteria
- Automated skills assessment appropriate to role and seniority
- Candidate communication and scheduling without manual intervention
- Structured interview preparation with customized question sets
Hiring managers using TalentFilter AI fill positions 45% faster while interviewing 60% fewer candidates. The system works independently or integrates with your existing ATS to deliver a consistent, bias-reduced hiring process that identifies top talent before competitors can act.
8. Sales Pipeline & Follow-up Automation
Never let a valuable lead slip through the cracks again. PipelinePilot manages your sales process with precision and persistence:
- Intelligent deal stage progression based on prospect actions and engagement signals
- Perfectly timed follow-up sequences personalized to buyer concerns and industry
- Activity tracking that ensures consistent touchpoints through the sales cycle
- Deal health monitoring with early warning for at-risk opportunities
Sales teams using PipelinePilot increase close rates by 34% and reduce sales cycle length by 28%. The system integrates with your CRM to create a reliable sales process that converts more leads without requiring additional sales headcount.
9. Internal Reporting & Analytics Automation
Transform scattered data into actionable insights without manual reporting work. InsightDash AI creates customized reports and analytics that drive better decisions:
- Multi-source data integration from your CRM, finance, marketing, and operational systems
- Automated report generation on your schedule (daily, weekly, monthly)
- Insight extraction that highlights critical trends and anomalies
- Personalized delivery to stakeholders in their preferred format
Executives using InsightDash AI save 12+ hours weekly on reporting tasks while making decisions based on 3x more comprehensive data. The system works with virtually any data source in your business to create a consistent reporting framework that scales with your organization.
Other Services
Digital Marketing
Grooveback Media provides services in digital marketing, web analytics and SEO.
Personal Coaching
Malinda Norris Coaching provides services in digital marketing, web analytics and SEO.
Remote and RON Notary
SnoValley Mobile Notary provides remote notary service around Snoqualmie Washington and RON nationwide.
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